Exchange in New Zealand: how to get an IRD number in 2025?

Dreaming of study and work in New Zealand but not sure where to start with the necessary documentation? The IRD Number is one of the essential first steps for those planning to work legally in the country of Kiwis, and obtaining this document may seem complicated at first glance. In fact, the process is simpler than many people imagine!

The IRD Number (Inland Revenue Department Number) works like our CPF here in Brazil, it's your tax ID in New Zealand. If you are planning your study and work in New Zealand, this number will be essential for any paid activity in the country.

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What is the IRD Number and why you need it

Imagine Arriving in New Zealand, to get that dream job opening and not being able to sign the contract because a document is missing. Frustrating, isn't it? The IRD Number is exactly what protects you from this situation.

This tax identification number is mandatory for anyone who wishes to:

• Work legally in the country (even part-time)
• Open a bank account at some institutions
• Declare annual taxes
• Receive government benefits, if eligible

For Brazilian students who choose the exchange program that allows them to work 20 hours a week, this document becomes even more important. The good news? The process is free and can be done online!

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Required documents: prepare in advance

Nothing to leave until the last minute! The documentation must be impeccable, and here's a valuable tip: organize everything while still in Brazil. You will need:

Essential documents:

• Valid passport (digitization of the page with photo and personal data)
• Visa application number (New Zealand Immigration application number)
• Brazilian CPF (although not always mandatory, it can be requested)
• Proof of New Zealand bank account (bank letter or statement in your name)

Important note: all documents must be in English. If any are in Portuguese, you will need a certified translation. Does it seem bureaucratic? Be Easy is here to help you with all that documentation!

The visa application number is crucial, you can find this information on your student visa approval letter. Save this document as gold, because it will be needed at various stages of your journey.

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Perfect timing: when to request your IRD Number

Here's a secret that many exchange students don't know: you can start the process even before setting foot on New Zealand soil! That's right, through the “living overseas” option on the official website of IRD.

Option 1: Request from Brazil

• Access the online portal using the option for those who live abroad
• Prepare all scanned documentation
• Wait for approval (it may take a little longer)

Option 2: Request upon arrival

• Recommended for those who want to speed up the process
• Have your New Zealand bank account open first
• Generally faster process when you are already in the country

Our recommendation? If you already have everything organized, start the Brazil process. Otherwise, do it within the first few weeks after arriving, especially if you plan to work right at the start of the exchange.

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Step by step: how to apply online

The New Zealand government has greatly modernized its bureaucratic processes, and applying for an IRD Number online is surprisingly simple. Let's get to what really matters:

1. Access the official website Enter the Inland Revenue (IRD) portal and search for the section”New Arrival to New Zealand”. Beware of fake sites, always use the official government address.

2. Fill out the form The information requested is basic: personal data, visa information, address in New Zealand. Be precise, any mistake can delay the process.

3. Upload documents This is where prior preparation makes all the difference. Have all the files scanned in good quality, preferably in PDF.

4. Verification authorization You will need to authorize the IRD to verify your identity with the Immigration Department. It's an automated and secure process.

5. Wait for the return Under normal conditions, the IRD Number arrives by email or SMS within 2 days. In more complex cases, it may take up to 10 business days.

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Practical tips that nobody tells you

Set up your MyIR account immediately: Once you receive your IRD Number, create an account in the MyIR system. It is through it that you will manage tax issues, declare taxes and monitor your income.

Keep the number in a safe place: Take notes in various places, cell phone, calendar, email for yourself. You will use this number constantly during your stay.

Understand the tax rules: In New Zealand, taxes are automatically deducted from the salary. At the end of the tax year (March), you may be entitled to a refund, depending on how much you worked and earned.

Consider opening a bank account first: Some institutions make it easier to open an account for those who already have an IRD Number, others prefer that you have an account before applying for the number. Research which bank best fits your profile.

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Important Cautions and Common Pitfalls

Unfortunately, some exchange students make mistakes that significantly delay the process. We'll help you avoid these pranks:

Don't provide false information It may seem obvious, but the temptation to “accelerate” the process with incorrect data is real. A Aotearoa has integrated systems, inconsistencies are detected quickly.

Attention to the address provided Always use the address where you actually live. If you change accommodation, update the information in the system.

Expired documents don't work Expired passport or expired visa invalidate the entire process. Check validities before starting.

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Benefits of having the IRD Number organized

In addition to being able to work legally, having your IRD Number in order opens several doors in New Zealand:

• More agile selection process: employers value candidates with complete documentation
• Increased credibility: demonstrates that you understand and respect local laws
• Access to benefits: in specific situations, you may be entitled to certain government benefits
• Banking facility: some institutions offer special financial products for those with IRD Number

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Working legally during the exchange

With your IRD Number in hand, you can take advantage of the 20 hours per week allowed by a student visa and minimum wage of NZD 23.50. New Zealand offers excellent job opportunities for exchange students, especially in:

• Hospitality and tourism: hotels, restaurants, tourist attractions
• Retail: stores, supermarkets, malls
• Agriculture and Horticulture: well-paid seasonal jobs
• services: cleaning, delivery, administrative support

The New Zealand market values a lot of dedicated professionals, and many exchange students get incredible opportunities that turn into permanent job offers after completing their studies.

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Why the right documentation makes a difference

Having all the documentation organized from the start is not just a bureaucratic issue, it's an investment in your success. Students arriving in New Zealand with an IRD Number already processed are able to:

• Get to work faster
• Focus on studies without bureaucratic concerns
• Make better use of the opportunities that arise
• Have more time to adapt to the local culture

The experience of Learn a language abroad becomes much richer when you don't have to worry about basic administrative issues.

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Next steps after obtaining the IRD Number

With your tax number in hand, you're ready to make the most of your New Zealand experience. But remember: the IRD Number is just the beginning. Also consider:

• Understanding the local tax system
• Search for job opportunities in your area of interest
• Connect with the local Brazilian community
• Explore visa extension possibilities after studies

New Zealand offers several paths for those who wish to remain in the country after completing their studies. Many exchange students discover opportunities that they never imagined existed!

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Be Easy

Na Be Easy, we understand that every detail of the documentation can make a difference in your international experience. Our expert team is ready to guide you through every step of the process, from organizing documents to practical tips to make the most of your stay in New Zealand. Contact us and discover how we can make your journey smoother and more successful! We're here to ensure that you have all the tools you need to live a transformative experience in the land of Kiwis.