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Preparing for the exchange: essential documents

written by
Natasha Machado
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5 min
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When deciding to undertake an exchange, one of the first concerns is to gather the necessary documentation to make that dream a reality. While each destination has specific requirements, we've explored some essential documents for any international trip.

Specific requirements according to the chosen destination

  1. Letter of acceptance from the school: document stamped by the institution, containing details about the course, enrollment data, and information about accommodation, if applicable.
  2. Proof of income: necessary to prove that you have sufficient financial resources to support yourself throughout the exchange period.
  3. Proof of connection in Brazil: some countries require you to prove links that guarantee your return to Brazil after the program ends, such as employment or enrollment in an educational institution.
  4. Issuance of country-specific documentation: certain destinations may request specific documents, such as immigration forms or entry permits.
  5. Health insurance: essential to guarantee medical coverage during your stay abroad, and is mandatory for Learn a language abroad or take a University abroad.

Step by step to get your passport

The passport is the most important document for any international trip. If you don't have one yet, it's essential to request it in advance. To do so, follow these steps:

1. Complete the online form on the Federal Police website.

2. Schedule a time and place to present the necessary original documents, such as identity (ID), social security number, voter registration and proof of voting, proof of discharge from compulsory military service (for men) and payment of the corresponding fee (GRU).

3. Arrive at the chosen service center on the scheduled date and time, bringing all the requested documents.

4. After issuance, check that the passport will be valid for at least 6 months after the scheduled date of return to Brazil.

Additional documents to ensure a smooth trip

In addition to the essential documents mentioned above, it is recommended to provide other items to ensure a trip without unforeseen events. Among them, the following stand out:

  • Vaccination card: some destinations require specific vaccines, such as the one for yellow fever. Make sure you take the necessary doses and obtain the international vaccination certificate.
  • Bank statement: prove your financial capacity by presenting a recent statement from your debit card (travel money) or credit card.
  • Copy of the round trip ticket: carry a printed copy of the tickets with you to prove that your stay in the country will be temporary.

Be Easy

Making an exchange is a transformative experience, but we know that the process of organizing documentation can be complex and stressful. That's why the Be Easy Exchange is here to help you plan your trip with peace of mind and safety. Our expert advisors are ready to answer all your questions and offer the necessary support in obtaining the documents required for your destination. Don't waste any more time: contact us today and discover how Be Easy Exchange can make a difference in realizing your dream of studying abroad. We look forward to helping you transform that experience into an unforgettable journey!

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Natasha D`Angelo
Founder e CEO, Be Easy
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